Executive Assistant

Location Name AZ, Scottsdale - 7233 E Butherus Drive
Date Posted
3 weeks ago(11/11/2022 2:17 PM)
Nautilus Insurance Group
Primary Location

Company Details



As an elite Excess and Surplus Lines market, Nautilus Insurance Group offers commercial property and casualty insurance solutions to appointed wholesale surplus lines producers countrywide.  We have specialized in providing these solutions for more than 35 years.

We have more flexible policy terms and premium rates on a non-admitted basis. Our focus is small to medium Property and Casualty risks on both an admitted and a non-admitted basis.

Our offerings are distributed through partnerships with appointed wholesale surplus lines producers. Our relationships are defined by mutual success, speed to market, customer-centric focus and an expanded appetite. 

Coverage placed by Nautilus Insurance Group is provided by Nautilus Insurance Company and Great Divide Insurance Company, both W. R. Berkley Corporation members with A.M. Best (Superior) A+ XV ratings.


We are seeking a sharp, professional Executive Assitant to support our Chief Operating Officer.


In this role you will you will support the COO by:


  • Managing and maintaining executives’ schedules, including scheduling travel and conferences, making appointments, and making changes to appointments.
  • Answering and directing calls to appropriate parties, taking messages.
  • Reading and analyzing submissions, letters, agendas, memos and determining significance; routing to appropriate personnel in a timely and efficient manner.
  • Preparing reports, collecting and analyze information; preparing presentations.
  • Developing and utilizing historical information; providing retrieval of information. Recording meeting discussions and providing minutes.
  • Maintaining inventory and office supplies. Anticipating office needs.
  • Maintaining knowledge by attending professional and technical educational seminars and workshops; reviewing publications; establishing professional and personal networks within the industry.
  • Preparing executive responses to routine memos, letters, or correspondence.
  • Providing clerical and general office support to other executives as needed. Delegating tasks and responsibilities to other staff members when appropriate.
  • Developing a records management system; maintaining and recommending changes to records system when appropriate.
  • Maintaining expense account records for assigned executives.
  • Prioritizing and managing multiple projects simultaneously.  Following through on issues in a timely manner.
  • Meeting and greeting guests, agents and vendors.
  • Communicating instructions to individuals and/or departments from executives.



  • Sound judgment and decision making skills.
  • Ability to write routine reports and correspondence.
  • Ability to speak effectively before groups of customers or employees of organization.
  • Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
  • Must have minimum of 3 years administrative assistant experience in office environment.
  • Must be proficient in computer skills to include; Word, Excel, Power Point and Outlook.
  • Communication skills which allow interaction with others in a professional manner, both verbal and written.
  • Pleasant telephone communication skills.
  • Basic to intermediate mathematical skills.
  • Ability to deal with problems involving several concrete variables in standardized situations.
  • High school diploma or equivalent, some college preferred.

Must be fully vaccinated and remain fully vaccinated against COVID-19*, unless prohibited by law. 

The Company is an equal employment opportunity employer. 


*Per the CDC, fully vaccinated means at least 2 weeks after (1) a second dose in a 2-dose series, or (2) a single-dose vaccine, and this status and definition applies to COVID-19 vaccines currently authorized for emergency use or approved by the U.S. Food and Drug Administration.


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