Berkley

  • Receptionist

    Location Name NJ, Morristown - Suite G50
    ID
    2018-1770
    Date Posted
    2 months ago(8/10/2018 12:45 PM)
    Company
    Berkley One
    Primary Location
    US-NJ-Morristown
    Category
    Administrative
  • Company Details

    W.R. Berkley Corporation is a Fortune 500 Company, listed on the New York Stock Exchange. The Company is made up of dedicated and passionate people committed to delivering the highest quality insurance products and services to specialized markets worldwide.

     

    At Berkley One, we are committed to equal employment opportunity and compliance with all laws and regulations pertaining to it. Our policy is to provide employment, training, compensation, promotion, and other conditions or opportunities of employment, without regard to race, color, religion, age, sex, sexual orientation, transgender, national origin, disability, genetic information, veteran or marital status, or any other characteristic protected by law.

    Responsibilities

    Berkley One, a Berkley company, is hiring for the position of Administrative Receptionist. The job location is Morristown, NJ and supports Berkley One, Berkley Cyber Risk Solutions and other W.R. Berkley teams located in this office.

     

    Berkley One exists to insure and protect the lifestyles of a modern generation of affluence. We seek clients that are sophisticated individuals and families who require world-class risk and claims management customized to their needs, a team of select expert independent agents and innovative digital tools to keep it simple and easy. We’ll blend our partners, products and capabilities with all that is Berkley, generating a modern solution for the customers we serve.

     

    About the job

    Our culture is one of innovation, creativity and teamwork. Our team is highly motivated, passionate about our business, and deeply experienced in developing and delivering product and service solutions in the personal insurance marketplace.

    The Administrative Receptionist will work with all of the teams to play a key role in managing certain functions in the office and presenting the face of the local Berkley companies. This role is responsible for providing front office reception and administrative duties for multiple growing businesses.

     

    The ideal candidate is motivated, outgoing, deeply responsible, organized and detail-oriented. The candidate sees what needs to be done and takes the initiative to do it.

     

    What you will do

     

    • Act as first point of contact for all visitors, determine nature of business, and announce visitors to appropriate personnel. Monitor visitor access and issue passes when required, coordinate visitor parking
    • Coordinate mail and express package delivery for the office. Process and distribute all mail in a timely and appropriate manner according to company guidelines. Check and sign for deliveries, distribute packages accordingly. Ensure that postage machine is charged and maintained
    • Order, receive and maintain office supplies and necessities (coffee, snacks, business cards, printing, various office supplies, copier/printer/scanner maintenance, shredder pick-up, etc.). Ensure that both kitchen and supply rooms are fully stocked at all times
    • Provide logistical support to in house meetings, to include preparation of meeting and conference rooms and assist in arrangements for catering, including set-up and clean-up
    • Manage multiple calendars, reserve conference rooms; organize and schedule appointments and conference calls accordingly
    • Organize and book travel arrangements for senior managers and others as requested
    • In collaboration with IT, coordinate work space, computer and supplies for new employees
    • Review and update on a regular basis the telephone list, call tree, Continuity Plan, Contingency Plan, organization chart, seating chart, office rosters, HR bulletin boards
    • Act as a liaison with building management, as required, coordinating all building passes for Home Office employees, building access and communications regarding building announcements and services
    • Contribute to team-wide communications and participate in organization events and discussions on related topics and projects

    Qualifications

    What you will need

     

    • A passion to provide outstanding support. You love to pull out all the stops to support your team in order to provide exceptional customer service

     

      • Incredible empathy and understanding of the needs of our customers, including insureds, agents and others. You will be a professional and welcoming first point of contact to customers and visitors
      • Exceptional oral and written communication skills. Your communication style is flexible to the situation. You communicate clearly and with a purpose
      • Calm under pressure. You have excellent organizational skills, integrity, and great follow-through on tasks. You are comfortable challenging norms while working collaboratively and flexibly with colleagues at all levels of the organization
      • You have a strong sense of accountability, fun and adventure
      • Natural curiosity. You love learning how things work and you are always looking for innovative improvements
      • High level of proficiency with automation tools provided (i.e. Word, Excel, PowerPoint, Outlook, etc.) with the ability to learn Company specific programs
    • Excellent time management skills and ability to multi-task and prioritize work

     

      • Self-motivation and an out-going orientation with strong customer focus
    • Must be able to organize and effectively handle assigned workload with minimal management supervision

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